Version 1.0 | Effective From: [29/07/2025]
Confidential – Internal Use Only

🔷 1. About Vcubedigital

Vcubedigital is a performance-driven digital marketing agency based in Vijayapura. Our mission is to help businesses grow through innovative digital solutions, with a team built on values of integrity, creativity, and accountability.

🔷 2. Code of Conduct

✅ Professionalism

• Maintain a respectful, positive attitude toward clients, teammates, and management.
• Avoid gossip or spreading negativity within the team or online.
• Dress appropriately, especially for client meetings or video calls.

✅ Communication

• Use company communication tools (Slack, WhatsApp, Email) professionally.
• Respond to internal messages and client queries within 24 hours.
• Use Vcubedigital email IDs for all client-related communication.

🔷 3. Work Hours and Attendance

⏰ Work Timings (For Full-Time Staff)

• Monday to Saturday: 9:00 AM – 6:00 PM
• Lunch Break: 1:00 PM – 2:00 PM
• Sundays & Public Holidays: Weekly off unless specified

📍 Remote/Hybrid Work

• Must log in by 9:00 AM via the official team channel.
• Share EOD (End of Day) report daily.
• Maintain availability during working hours on calls/messages.

🕒 Attendance

• Daily attendance is mandatory.
• Late arrivals beyond 15 minutes must be informed in advance.

🔷 4. Probation & Confirmation

• New hires will undergo a 3-month probation.
• Performance will be reviewed for confirmation.
• During probation, only 2 leaves are allowed (sick or casual).

🔷 5. Performance Review

• Performance is reviewed quarterly.
• Metrics include:
  • Task completion
  • Creativity & initiative
  • Timeliness
  • Team contribution
  • Client satisfaction
• Incentives or promotions are based on performance, responsibility, and dedication.

🔷 6. Confidentiality & Data Security

• Do not share client information, passwords, or project files with anyone outside the team.
• Use company-approved tools and storage (like Google Drive or Trello).
• Any data breach must be reported immediately.

🔷 7. Internet & Device Usage

• Office internet should be used for work-related tasks only.
• Do not install unauthorized software on company devices.
• Personal work or freelancing during office hours is strictly prohibited.

🔷 8. Client Interaction

• Always maintain a polite and solution-oriented tone with clients.
• Do not commit deadlines or services without approval.
• Escalate client concerns to your reporting manager.

🔷 9. Exit Policy

• A notice period of 15–30 days is mandatory for resignations.
• Handover of responsibilities and credentials is required.
• Final salary and experience letter will be issued after clearance.

🔷 10. Recognition & Rewards

• Star Performer of the Month
• Client Appreciation Bonus
• Team Events & Celebrations
• Your growth = Company growth. 🌱

🔷 11. Disciplinary Action

The following may lead to warnings or termination:

• Repeated unapproved leaves
• Client complaints or misconduct
• Violation of confidentiality
• Disrespectful behavior

🔷 12. Grievance Redressal

If you face any issues, report to: 📧 hr@vcubedigital.in or speak directly with your team lead or HR.

✅ Final Note

At Vcubedigital, we believe in teamwork, innovation, and integrity. Let’s grow together while creating impactful work. 💻🚀

This document will be updated as per future changes in policy or company structure.